Title:  Specialist Admin


Gurugram, HR, IN


Team Summary

Arcesium is a financial technology and professional services firm, delivering solutions to some of the world’s most sophisticated financial institutions, including hedge funds, banks, and institutional asset managers. Expertly designed to achieve a single source of truth throughout a client’s ecosystem, Arcesium’s cloud-native technology is built to systematize the most complex tasks.
Building on a platform developed and tested by one of the world’s leading investment and technology development firms, the D. E. Shaw group, Arcesium launched as an independent company in 2015. Arcesium received additional equity backing from a second seed client, Blackstone Alternative Asset Management, the world’s largest discretionary allocator to hedge funds. In January 2020, J.P. Morgan made a strategic investment in the company.Arcesium supports more than $675 billion in assets with a staff of over 1700+ software engineering, accounting, operations, and treasury professionals.
Administration team at Arcesium is a diverse group of individuals spread across India locations supporting business units with varied essential facility services. The team focusses on working collaboratively with stakeholders and execute tasks with precision driven by set processes and procedures.

What you’ll do

  • Managing F&B services like cafeteria management, kitchen handling, food tasting, F&B budget preparation and management, menu preparation etc.
  • Guiding the support F&B staff for hygiene, food safety standards, upkeep of the cafeteria, checking of the food quantity, sampling, menu matrix creation, special meal menu preparation, food layout in cafeteria, kitchen stewards grooming standards, pest control management etc.
  • Identify improvement areas for site upkeep (soft services), prepare snag list & end user feedback. Meet service partners regularly & provide inputs.
  • Monitor and guide all support staff in terms of work allocation, grooming, deployment, training, R&R, operational quality control, task planning/completion including PM/5S, workplace behavior etc.
  • Handle front office operations & visitor assistance.
  • Handle firm wide events independently like identifying event venue, menu planning, event management, vendor coordination etc.
  • Handle all printing, stationery, and courier requirements.
  • Handle all travel/accommodation requirements i.e., international, domestic and employee transportation.
  • Propose changes to deployment/count based on needs.
  • Operational reporting/feedback as laid down.
  • Inventory management across ordering, stock control, shelf-life control, placement & distribution, billing, and invoices.
  • Compliance/informational tasks such as FSSAI mandated food/water audits within the premises/at kitchen locations, dissemination of related information like putting up reports/menu etc.
  • Onboarding, audits, and relationship management with vendors.
  • Track/validate/verify budgetary expenditure for the area on laid down parameters as per allotted budget. Maintain the needed documentation and execute the checks required for cost leakage/pilferage

What you’ll need

  • Should have worked in any 5 star or equivalent Hotel as F&B supervisor.
  • Awareness about service partners for soft services & industry feedback
  • Awareness about Events planning and prior experience in handling firm wide events.
  • Certification course in FSSAI
  • Essential: Graduation in hotel management or equivalent.
  • Desirable: Certifications in support of academic training in IT skills or admin related areas.
  • 5 to 6 years of relevant experience in the area for which being hired.



Arcesium and its affiliates do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. Note that for us, this is more than just a legal boilerplate. We are genuinely committed to these principles, which form an important part of our corporate culture, and are eager to hear from extraordinarily well qualified individuals having a wide range of backgrounds and personal characteristics.